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Newly Added Features

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This update contains features, changes, and enhancements that have been implemented since our last broadcast update.  The most significant are listed below.
 

		Retail Receipt Printer (March/2008)   2" Continuous Tape Printer for Retail Only receipts. Smaller receipts - "Save a Tree - Less Paper"!
		Click Graphics For Larger Images

Top Spender List 

Wait List - Atlantis now allows you to quickly place pets on a waiting list and helps you select which pets you want to take based upon the dollars their boarding  appointments will generate, what the customer has spent with you this year, and what they spent with you in the previous year.  Clicking on a pet on the wait list will automatically make an appointment for it and all other family pets on the wait list.  Right click in the Client file to add a pet to the wait list.  Right click in the Appointment file to view the wait list and to transfer wait list pets to the Appointment file.

Digital Scan Folders (for storing vaccination records, contracts, and any other scanned document, jpg, bmp, txt, or pdf file) are now created by double-clicking on the Clients line in the middle of the Appointment and Clients screen.  Folder are named based upon owner's last and first name. This makes it very easy to migrate into a paperless record keeping environment.

Inventory Item  Info is now available be right clicking on an inventory item.  This will show the last time the price was changed and what it was changed from.  It will also show the last date the "on hand" quantity was updated and what the quantity was updated from.
 

Low Punches Warning appears in yellow in a clients record when the number of day care, boarding, or activity punches reaches a minimum level.

Birthday Mailings (or emailing) can now be sent to any or all pets having a birthday in the next week, two weeks, or month.  This is an excellent goodwill builder if you mention that it's also a birthday gift for a free playtime or nature walk.  

TODAY AT A GLANCE:  This is a new tab and is the first screen to appear when you open Atlantis.  It shows four columns:  Arrivals, Departures, Day Care and Grooming.  This is for today only and each column has a colored alphabetical list of last names and pet names.  Pets that have already arrived (or departed) are shown at the bottom of each list in gray.  Double clicking on any name will bring up that pet’s appointment.  If you don’t see a name because you have a lot of arrivals (departures, day cares, or grooming) on that day, you can use the scroll bar or simply type the first letter of the last name and it will go directly to names starting with that letter.  Under all headings you can quickly see who has come or gone.  An X appearing next to a name in the daycare or grooming column means that it is still checked in. 

I'M A NEW CLIENT: All appointments (boarding, day care, or grooming) for new clients will have a bright yellow ball that says ”I’m New” in the appointment.  This is based upon this being the first visit for the owner. 

NEW REFERRAL REPORT: - This report shows dollars generated by all referrers. This is an excellent tool to show what advertising or marketing efforts (dollars) are working what are not.  There is a report option for Summary Only or Detailed (which lists owners and number of pets).  This report should be run with a condition such as began date is “dated on or after 01/01/06”. You can also ask for a specific referrer.  Dates to use for demo are 01/01/06 to 12/31/06.  

Note: For demo use dates 12/01/06 to 12/31/06

RUN USE PERCENTAGES: – This report will show occupancy percentages for any date range entered.  It can be run from either the current appointment file or from the archives.  The Summary report will numerically show you the occupancy percentage for each date and the average occupancy for the entire date range.  In addition this information will also be displayed graphically.

When running this report with the Summary field unchecked you’ll see a graph of the enclosure types used for each day.  On the last page of this report you’ll see the average occupancy for each enclosure type for the entire date range.

NEW SEARCH OPTIONS: New search options allows you to browse, search and scroll thru appointments or clients six records at a time.  If you double click on the word Pet in appointments and type:  bud   It will bring up all of the Buds, Buddys, Budrows, etc.  Double click on the one you want and it will bring up that appointment.  In appointments you can use this to browse/search/scroll Last Name, Pet Name, Arrival Date, Departure Date, or Groom Date.  In clients you can browse/search/scroll Last Name, Pet Name, Breed, or Home Phone Number.  When using the old “right click” method for searching, the active search field will have the first letter italicized in the appointment and client screen.

MULTIPLE DAY CARE ELECTRONIC PUNCH CARDS  - Multiple punch cards are now available for all “Day” services i.e. full-day day care, half-day day care, mountain hikes, private training lessons, etc.  They can be sold at check-in, check–out, or point of sale. 

BOARDING ELECTRONIC PUNCH CARDS – This is prepaid discounted boarding.  This is popular in South Florida and helps insure customer loyalty.  Options exist to "black out" peak or prime periods.  

DAY CARE REPORT in the Reports section will now report for a date range. 

CREDIT CARD SECURITY:  For added security pet owner's credit card information is now encrypted within the database.  No hackers allowed!

ADDITIONAL CREDIT CARD SECURITY:  If a client record has no credit card info then a person with a minimal logon level is now able to click on the confidential tab and add credit card info.  Only a person at or above the confidential logon level will be able to click on the confidential tab if there is current credit card info.  This info now appears on screen during check out. 

REFERRAL FIELD:  The option to require that a client record can’t be saved without placing data in the Referral field has been modified so that it only affects new clients.

DO NOT CHARGE option is now available for retail items.  These items must be set with the “No Charge Permitted” box checked in the inventory section. When checking a customer out, simply click the do not charge box and it will automatically set the price of that item to zero.  This is also practical for businesses pulling retail items off the shelf for in-house use.

GROOMING TOTAL DURATION:  Now you can find a total duration time for each groomer on grooming calendar report if duration is selected rather than out time.  Click on Reports and go to the Grooming Calendar and type in date range.

REFERRAL LOOK-UP in client record now has first letter search capability like vets. 

RETAIL SALES REPORT now has the option of being based upon check-out date rather than the date the item was removed from stock. 

INVENTORY CATEGORY FIELD has been added and is available as a sort option when running Inventory reports.   

Inventory now has a Record Info feature (right-click in Inventory) that will show the previous price and date modified and the previous on hand quantity and the date that field was last modified.

LOOK-UPS COAT COLORS & INVENTORY CATEGORIES:

Coat Colors and Inventory Categories now have Look-Ups. 

OUT TIMES now appears in the Groom Book calendar. 

GROOMER SUBTOTALS - Individual groomer duration subtotals now appear on the Grooming Calendar report. 

When using demo, use the dates 12/14/06 to 12/31/06 for both reports.

FUTURE VALUE OF APPOINTMENTS report can now be based on a Departure date range or an Arrival date range. 

Mailing system has new look and feel.  Post Cards (including email), Form Letters, Contracts, Mailing Labels, Email Confirmations, and Print Histories are all accessed from a single screen.

DIGITAL STORAGE OF CLIENT RECORDS - Atlantis can now store and retrieve digital scans of multiple documents for each pet.  Some of our users physically store vaccination records, medical histories, contracts, and other forms and correspondence.   As such the time spent sorting, the actual file storage, and the storage space required can become significant.   Digital scans are accepted as legal documents and only require a scanner and some additional hard drive space. 

In our demo bring up the client record for Creola Thomas and double click on the blue line in the middle of screen that says Clients.  Change the file type to JPEG, select the document you want, and double click.

Are You Ready For The Power & Features of KennelSoft's Atlantis?  Or, you just need to  Upgrade from your current software program?  Contact us as we can easily convert your databases or data files from any program over to the Atlantis or Avalon program and have you back up and running in a very short time.

Download Atlantis Ver. 8 Demo
View All Features in Atlantis

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