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Avalon Features & Screenshots
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All KennelSoft
Software programs
contain so many features
and functions that we
highly recommend you
review our material and
then Phone
Us for
a Remote Demo -
"Walk-Through"
of the Atlantis program
so you can see for
yourself the functions
and how they work
demonstrated by a
KennelSoft Technician.
The technician can
answer all of your
questions. |
Click Graphics For Larger Images
Email Grooming
User Defined Html Confirmations and
Reminders System
You can email your customers directly from within their client
record. Allows for
sorting on any criteria that you can imagine. Whether it’s fully
automatic grooming reminders, a thank you to new clients, bonus
offerings to clients that have spent over $2500.00 this year, coupon
reminders to clients that haven’t returned in the last 9 months,
etc. Avalon has full mail merge capability that can even adjust to
a pet’s gender. These features are also available if using letters,
post cards or mailing labels. Each email post is individually addressed and is not a "mass spam"
mailing.
Avalon has a new specially designed email system that allows for
personalized mailings to any and/or all of your customers at one
time. This system has full mail merge capability without spamming.
Additionally, recipients can be included or excluded from any
mailing via KennelSoft's Client Selection System. Grooming
reminders are sent with no cards, postage, printer ribbons, or labor.
All mailings
can be designed in HTML for really decorative and unique reminders which can
also include animated gif files for a delightful mailing. Not only will you save
many thousands of dollars each year on traditional mailings and reminders, but
because of the ease and speed of this system you can now communicate more often
with your customers with no expense whatsoever, while still allowing for post
card communication for those clients that don't currently have email.
Email
reservation & confirmation reminder
templates are user defined for a
mail merge from a list of code
fields available from the Avalon
database. Email confirmations may
include a Confirmation # , Pet Name,
Last Name, Breed,
Appointment/Reservation
Dates, Veterinarian, and Vaccination
Expiration Dates and requests that
they notify you if the information
shown in the email message needs to
be updated.
A right
click in Appointments and a click on
Email Confirmation and it’s sent.
Separate email confirmations can be
created for: dog or cats grooming.
Avalon has the capability to handle
html created grooming confirmations
and reminders. Attached is a
sample of how an html email can look
when generated from a template file
within the Avalon program.
Sample Html Email confirmations &
reminders:
Grooming Confirmation
Boarding Thank You
(can be created for following a
grooming appointment)
Grooming Features
-
Instant access to
grooming histories.
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Unlimited itemized
charge categories.
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Fast scheduling.
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Automatic rebooking
of appointments.
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Schedule multiple
appointments for a pet instantly.
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Time based grooming
option for maximized scheduling.
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Release forms for
geriatric or matted pets.
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All grooming service
categories can have their own commission rate or piece rate.
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Commission reports
can be run for any date range.
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Free/No Charge option
for itemized services.
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Automatic reminders
via email or postcard.
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Groomer Worksheets
that include the last four histories.
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Easy Appointment Book
Scheduling
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View Multiple Groomers on
One Schedule Screen
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Create Hours of Operation
for Salon & Employees
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Block Appointment Times
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Book Services and
Products
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Recurring and additional
Appointments based on the pet's recommend 4,6,8 week schedule
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Appointment Confirmation
List or Email
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Reprint End of Day
Reports
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Accepts Split
Tender/calculates Change
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Tracks Change on Checks
and Charges
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User Definable Tax Fields
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User Definable Payment
Types
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Most Reports Printable to
the Screen
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Multiple Printer Setup
for Each Function
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Mailing Labels
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Email Clients
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Client Photographs
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Daily Sales/Closeout
Reports
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Month/year to Date
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Daily Sales Report per
Groomer Prior to Closeout
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Commission Breakdown -
Groomers & Bathers
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New Vs. Repeat
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Client Last Service
Reports - Groom Histories
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Client Lists/labels
Emails
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Client Birthday
Lists/labels
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Services/product Sales by
Groomer
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Product/service Activity
Report
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Product/service by Client
Report
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Inventory Reports
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Reorder Reports
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Software Security
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Password Protection - 9
Levels of Passwords
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Hide Client
Addresses/phone Numbers
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Hide Client
Addresses/phone Numbers
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Multiple Family Clients
per Invoice
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Gift Certificates -
Multiple Payment Options
Retail
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Unlimited number of
retail items.
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Allows for up to
five vendors per item.
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Supports UPC codes
and bar code scanners
Additional Features
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Reports can export
into Excel, Lotus, or Word.
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Supports electronic
cash drawer.
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Supports multiple
locations - i.e. (Drop Off depots with grooming on additional locations).
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Run
Management that allows user to set up and manage runs
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Setup charge codes for different products and services
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Manage system users - assign passwords for various levels of system access
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Over 66 reports where
user can stipulate conditions.
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Available in both
single user and multi user versions.
 Top Spender Report
New Top Spenders List report
shows your Top 50 spenders or your Top 100 spenders.
Report has
option to sort by and show Year to Date Spending, Previous Years
Spent, or Over All-Total Spent.
Appointment Confirmation by Email
 Digital
Scan Folders (for storing vaccination records, contracts,
and any other scanned document, jpg, bmp, txt, or pdf file) are now
created by double-clicking on the Clients line in the middle of the
Appointment and Clients screen. Folder are named based upon owner's
last and first name. This makes it very easy to migrate into a
paperless record keeping environment.
 Inventory
Item Info is now available be right clicking on an
inventory item. This will show the last time the price was changed
and what it was changed from. It will also show the last date the
"on hand" quantity was updated and what the quantity was updated
from.
 Birthday
Mailings (or emailing) can now be sent to any or all pets
having a birthday in the next week, two weeks, or month. This is an
excellent goodwill builder if you mention that it's also a birthday
gift for a free playtime or nature walk.
I'M A NEW CLIENT:
All appointments (boarding, day care, or grooming) for new clients
will have a bright yellow ball that says ”I’m New” in the
appointment. This is based upon this being the first visit for the
owner.
 REFERRAL REPORT:
- This report shows dollars generated by all referrers. This is an
excellent tool to show what advertising or marketing efforts
(dollars) are working what are not. There is a report option for
Summary Only or Detailed (which lists owners and number of pets).
SEARCH OPTIONS:
New search options allows you to browse, search and scroll thru
appointments or clients six records at a time. If you double click
on the word Pet in appointments and type: bud It will bring up
all of the Buds, Buddys, Budrows, etc. Double click on the one you
want and it will bring up that appointment. In appointments you can
use this to browse/search/scroll Last Name, Pet Name, Arrival Date,
Departure Date, or Groom Date. In clients you can
browse/search/scroll Last Name, Pet Name, Breed, or Home Phone
Number. When using the old “right click” method for searching, the
active search field will have the first letter italicized in the
appointment and client screen.
CREDIT CARD SECURITY:
For added security pet owner's credit card information is now
encrypted within the database. No hackers allowed!
ADDITIONAL CREDIT CARD
SECURITY: If a client record has no
credit card info then a person with a minimal logon level is
now able to click on the confidential tab and add credit card info.
Only a person at or above the confidential logon level will be able
to click on the confidential tab if there is current credit card
info. This info now appears on screen during check out.
REFERRAL FIELD:
The option to require that a client record can’t be saved without
placing data in the Referral field has been modified so that it only
affects new clients. REFERRAL LOOK-UP in client record
now has first letter search capability like vets.
RETAIL DISCOUNTS: Retail discounts
now appear in the charge notes on a customer's receipt showing the
list price, percent of discount given and the amount they saved.
Previously only the net amount appeared.
DO NOT CHARGE
option is now available for retail items. These items must be set
with the “No Charge Permitted” box checked in the inventory section.
When checking a customer out, simply click the do not charge box and
it will automatically set the price of that item to zero. This is
also practical for businesses pulling retail items off the shelf for
in-house use.
GROOMING TOTAL DURATION:
Now you can find a total duration time for each groomer on grooming
calendar report if duration is selected rather than out time. Click
on Reports and go to the Grooming Calendar and type in date range.
INVENTORY CATEGORY FIELD
has been added and is available as a sort option when running
Inventory reports. Inventory now has a Record Info feature
(right-click in Inventory) that will show the previous price and
date modified and the previous on hand quantity and the date that
field was last modified.
LOOK-UPS COAT COLORS & INVENTORY CATEGORIES:
Coat Colors and Inventory Categories now have Look-Ups.
MAILING SYSTEM has new
look and feel. Post
Cards (including email), Form Letters, Contracts, Mailing Labels,
Email Confirmations, and Print Histories are all accessed from a
single screen.
DIGITAL STORAGE OF CLIENT RECORDS
- Atlantis can now store and retrieve digital scans
of multiple documents for each pet. Some of our users physically
store vaccination records, medical histories, contracts, and other
forms and correspondence. As such the time spent sorting, the
actual file storage, and the storage space required can become
significant. Digital scans are accepted as legal documents and
only require a scanner and some additional hard drive space.
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  Retail Receipt Printer
Smaller receipts - "save a tree"!
Click Graphics For Larger Views |
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Top Spender List
Top Spenders List report
shows your Top 50 spenders or your Top 100 spenders. Report has
option to sort by and show Year to Date Spending, Previous Years
Spent, or Over All-Total Spent.
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Digital
Scan Folders (for storing vaccination records, contracts,
and any other scanned document, jpg, bmp, txt, or pdf file) are now
created by double-clicking on the Clients line in the middle of the
Appointment and Clients screen. Folder are named based upon owner's
last and first name. This makes it very easy to migrate into a
paperless record keeping environment.
Inventory
Item Info is now available be right clicking on an
inventory item. This will show the last time the price was changed
and what it was changed from. It will also show the last date the
"on hand" quantity was updated and what the quantity was updated
from.
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Day Care/Daily Activities Fully integrated
Day Care System. For special services such as Day Care, Private
Training Sessions, Portrait Photography, Etc.
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Email
System Allows for sorting on any criteria that you can imagine.
Whether it’s fully automatic grooming reminders, thank you to new
clients, bonus offerings to clients that have spent over $2500.00
this year, coupon reminders to clients that haven’t returned in the
last 9 months, etc. Atlantis has full mail merge capability that can
even adjust to a pet’s gender. These features are also available if
using letters, post cards or mailing labels.
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Library of
Contracts Library of user defined contracts such as regular boarding,
long term boarding, geriatric boarding, release forms for severely
matted grooming dogs, referral coupons, etc.
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Pet Photos Pet photos can easily be attached to a client’s
record.
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Deletion Log Shows all records that have been deleted. These logs
also show the date, time, workstation and logged-on user for each
deleted record.
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Creation Log Chronologically shows all new records added today,
yesterday, the day before, etc. These are available for boarding
reservations, grooming appointments and clients.
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Mail & Email
History Logs Logs show all mailings that have been done. These logs
show the type of mailing, date sent, subject, conditions used and
the total sent.
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Owner Financial Info Menu button that shows dollars spent year to date, last year,
and total since new for client showing.
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On Account
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Activity Sales
Commissions On Account system that tracks and bills receivables.
(FIFO)
This feature will allow you to track and pay a commission to your
staff for any or all activities that they sell (i.e. $0.20 per
playtime, $0.25 per nature walk, $0.15 per Yappy Hour, etc). This
encourages front desk salesmanship with good employees seeing a
sizable increase in their paycheck as well as increasing your
activity sales significantly. There is a corresponding report that
lists the activities sold by each employee for each client and will
calculate what their commissions are for the date range entered.
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Charge Look-Ups Unlimited number of boarding and grooming user
defined charge look-ups.
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Scanners/Electronic Cash Drawers Supports barcode scanners and
electronic cash drawers.
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Groomer
Scheduling Time based groomer scheduling system that adjusts for the
breed, type of service (groom vs. bath) and each individual groomers
speed.
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RebookingAutomatic rebooking of grooming appointments. Up to the
next 20 appointments can be booked for a dog instantly. |
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Marketing Info Referral and Zip Code Breakdown Reports track leads,
advertising and where your clients are coming from (number from each
zip code and as a percentage of the total).
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Client Notes Unlimited length and printable.
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Commissions Each grooming charge category can be set to be either
commissionable or non-commissionable and have its own percentage.
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Bather/Brushers Avalon will calculate bather/brusher fees/commissions based on the
type of service performed, i.e. prep work on grooming pets vs
complete baths.
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Mobiles, Pick up/DeliveryReports for pick-ups/deliveries/mobiles
that has option to sort by city map coordinates.
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Schedule Pets Up to the next 20 appointments can be booked for a dog
instantly.
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